Logistics Officer

Posted: December 08, 2017

Region: Kamloops

Officer, SCM Logistics Operations Status.

12 months full time

Location: Kamloops, British Columbia

 

The Canadian Red Cross Society, a non-profit, humanitarian organization dedicated to helping Canadians, as well as the most vulnerable throughout the world, is seeking a dynamic individual to join its Disaster Management Team.

The position of Officer, Supply Chain and Logistics, Emergency Management (EM) is responsible supporting the implementation of the global supply chain and logistics activities including but not limited to: procurement, inventory management and control, warehousing, transportation, customer service and fleet. The position includes the identification of opportunities for logistics operation improvements for DM programs at the provincial level and other CRC programs. 

Key Responsibilities:

  • In collaboration with relevant stakeholders, supports the implementation of the provincial DM supply chain and logistics system:

-As a subject matter expert, provides technical guidance on all supply chain and logistics activities to staff and volunteers;

-Supports the development of national and provincial stock strategies and cost efficient supply chain systems for DM relief items, equipment, tool kits and fleet;

-Fosters the development of the logistics capacity by mentoring and coaching staff and volunteers as required.

  • Coordination of domestic and international procurement activities related to day-to-day and emergency operations:

-In collaboration with Sr. Logistics Manager, identifies and negotiates opportunities for cost reduction through Vendor Agreements and Standing Offers with suppliers;

-Prepares tender documents (RFQ, RFI, RFP), Comparative Bid Analyses, makes recommendations for supplier selection and maintains systematic records and audit trail;

-As the provincial purchasing agent, executes the approved purchase of appropriate supplies, Prepares and processes Purchase requisitions, Purchase Orders and contracts;

-Liaises and co-ordinates with relevant delegations, departments and functions regarding the delivery of supplies and keep all parties informed of any changes in a timely manner;

-Creates and maintains an accurate and up-to-date supplier information database for regularly purchased items, and keeps informed of local market conditions;

  • Coordinates the EM supply chain including transportation, transfers and shipping activities:

-Supports and executes inventory transfers between CRC warehouses/storage facilities;

-Executes domestic cargo shipments for routine and emergency shipments;

-Maintains and updates all movement related files such as the shipment register, shipment files, insurances an cargo losses;

-Coordinates with all movement/ transport stakeholders along the supply chain;

  • Supports and administers EM inventory control activities:

-Implements and maintains CRC warehouse, stock management procedures and record keeping to full audit trail standards;

- Maintains accurate stock control and records at all times and provides weekly/monthly stock reports;

-Supports accurate and complete accounting of all inventory items through tools and technology to enable effective execution of the global logistics plans. 

-Ensures safe and proper storage practices so that all stocks remain in good condition and readiness for rapid deployment (provincially and nationally);

-Organizes local volunteers (as required) to effect the timely and efficient reception to and dispatch of goods;

-Administers and coordinates warehouse service contracts;

  • Supports the EM global vehicle fleet assets activities:

-Implements and maintains CRC Vehicle Fleet Management procedures;

-Creates and maintains accurate and up-to-date register of DM global vehicle fleet assets;

  • Emergency response Activities:

-Support the Disaster Management Provincial Emergency operations. Active member and participation to the Provincial Disaster Coordination Team

Education and Experience:

  • College /University Degree with focus on supply chain and logistics. A supply chain professional designation is preferred.

  • Minimum of 3 years of experience in supply chain and logistics in a fast-paced operational environment.

  • Demonstrated competency in management of resources.

  • This position requires a satisfactory Canadian criminal record reference check

Abilities and Skills:

  • Strong and effective communication and interpersonal skills;

  • Good understanding of the global organization;

  • Ability to work to tight deadlines and handle multiple tasks;

  • Good judgement and decision making.’

  • Good knowledge of end-to-end supply chain processes and best practices, health and safety regulations, customer service

  • Understanding of financial processes and budgeting.

Assets:

  • Experience in working for the Red Cross/Red Crescent movement

  • Proficiency in both official languages (English and French), other language abilities an asset.

  • Expertise with the usage of different IT tools, geo-localization and ERP system are considered an asset.

  • Understanding of current Emergency Management systems an asset

Working Conditions:

  • The majority of the work is performed in a clean, professional office environment.

  • Periodic travel throughout the province to field operation and disaster-affected regions may be required

  • Occasional travel outside the province to field operation and disaster-affected regions may be required

  • Will be required to work non-traditional hours, be on-call, and respond to emergency/disaster related requests on occasion, especially during response

The Canadian Red Cross Society is an equal opportunity employer. While we appreciate all responses, only candidates under consideration will be contacted.  Please note that relocation funding is available.

Interested applicants please apply here